We're Hiring! Senior Executive Assistant

POSITION OVERVIEW

Center for Humane Technology (CHT) and Earth Species Project (ESP) are non profit organizations co-founded by Aza Raskin with related missions focused on working to maximize the benefits of technology for humanity and the planet. We are looking for a high-performing operator to help Aza manage his multiple initiatives, competing priorities and limited time to maximize his impact at both organizations.

You are likely a senior professional who has been a Senior Executive Assistant to a high-profile individual, personal Chief of Staff or Senior Project Manager in purpose driven work, with a proven track record of strategically supporting a principal. You’re a strong operational leader who is practical, organized, and thoughtful, and can help turn vision into reality and chaos into order. The ideal candidate will also have experience managing relationships with C-suite executives and prominent institutional leaders, and is at home in a dynamic and fast-changing environment.

This role has a strong preference for candidates who are able to work in-person several days a month in Northern California, with flexible remote work. This role may also involve travel with Aza to high-profile events and team offsites around the world (around 20%, varying widely throughout the year).

KEY RESPONSIBILITIES

• Executive Office Operations
  
  • Help run efficient Executive Office operations and processes within CHT and ESP, and participate in multiple internal departmental and team meetings
  • Manage intricate scheduling and logistics in collaboration with internal/external contacts and Aza’s personal assistant, including meetings, agendas, and briefing materials
  • Arrange domestic and international travel, build out detailed itineraries, and submit expenses across CHT and ESP in a timely manner
  • Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute
  • Draft documents, emails, and direct correspondences on Aza’s behalf and in his voice
  • Help manage and support ESP’s Administrative Assistant to ensure high performance, job fulfillment, and meaningful career growth
  • Provide coverage for CHT and ESP Executive Office team members across both organizations when they are OOO
• Prioritization
  
  • Act as Aza's gatekeeper, partnering with CHT and ESP teams to maintain focus on top priorities while balancing complex, evolving opportunities and relationships
  • Work with Aza to review, prioritize and complete his responsibilities, adjusting as appropriate,  in alignment with CHT and ESP objectives
  • Proactively manage Aza's schedule and focus time to enable deep thinking and execution of core responsibilities
  • Monitor and triage  inboxes, serving as air traffic controller for time-sensitive and high-priority information
• Relationship Management
  
  • Help Aza effectively manage external relationships with funders, partner organizations, institutional leaders and media to deliver the greatest impact for CHT and ESP
  • Assess and advocate for solutions that serve the best interests of Aza, CHT and ESP, using strategic problem-solving to balance priorities and drive mutually beneficial outcomes
  • Be Aza’s eyes and ears across CHT and ESP - coordinate with internal teams, understand cross-departmental relationships and priorities, and advance Aza's key responsibilities
• Project Management 
  
  • Maintain one end-to-end project management system across all of the CHT and ESP initiatives that Aza is involved in, delivering regular updates to him on progress, risks, and timelines to ensure alignment and accountability
  • Help Aza to maintain strategic momentum, unblock priorities, and drive consistent execution
  • Meet with the teams at CHT and ESP to help move forward Aza’s organizational responsibilities
  • Transform Aza's new CHT and ESP project ideas into clear initiatives, briefs, and greenlighting documents through discovery, analysis, and distillation of multifaceted information
• Strategic Thinking
  
  • Act as a thought partner and right-hand to Aza through the many facets of his CHT and ESP work, from strategy to relationship-building to first principles thinking

WHAT YOU’LL GAIN

• A dynamic, learning-rich environment in two cutting-edge nonprofit organizations driving societal impact
• Exposure to high-profile initiatives and global events
• Influence in shaping mission-critical projects at the intersection of technology  and conservation
• Direct collaboration with Aza Raskin, and other  leading voices in humane technology and interspecies communication

EMPLOYMENT DETAILS

• Terms: Full-time permanent role with 90-day trial period; this position will be paid through Earth Species Project 
• Location: Strong preference for San Francisco Bay Area to allow for more in-person collaboration with Aza, with remote possible
• Travel: Up to 20% for events, Aza’s speaking engagements, team retreats
• Reporting: Reports to Head of Operations at ESP with dotted line management to Aza Raskin and the CHT COO

ESSENTIAL QUALITIES

• Have 5+ years of prior experience as a Senior Executive Assistant or Senior Project Manager supporting c-level executives, especially in a fast-moving startup environment
• A passion for the natural world and excited by the prospect of using technology humanely
• Have excellent written and verbal communication skills with an authentic, friendly, concise email writing voice and executive presence
• Be organized, detail-oriented, great at project management, and have a passion for managing many moving pieces in a rapidly changing environment
• Value open communication, empathy, and emotional intelligence
• Ask great questions, show curiosity, and have an eagerness to learn quickly; Openness to feedback and curiosity
• Be a proactive problem solver who can take initiative and isn’t afraid to find ways to do things better
• Be at home working with software systems: AI, Google Workspace, Notion, Slack, Hubspot, and Asana
• Be available and responsive during Pacific Coast working hours (within 15 minutes for DM, within 2 hours for email), with flexibility during certain sprint times to respond to high-priority messages during weekends
• Flexible, adaptable team player who enjoys collaboration and working with others
• Comfort with ambiguity and creativity in your approach to problem solving

 BENEFITS

• $100,000-$120,000 USD depending on the level of seniority
• Medical insurance, dental insurance, and vision insurance - ESP covers 100% of the premium
• 401k plan with match (if based in the United States)
• 2,000 USD home office stipend
• Unlimited paid time off, with a recommended minimum of three weeks per year
• Flexible working hours
• Regular team retreats around the world
  
  

ESP is committed to equal employment opportunities regardless of race, color, religion, gender, gender identity or expression, pregnancy, sexual orientation, marital status, ancestry, national origin, genetics, disability, age, veteran status, and criminal history, consistent with legal requirements. We encourage folks of all backgrounds and perspectives to apply.

If you require any accommodations, please email us at jobs@earthspecies.org, and we’ll work with you to meet your accessibility needs.

Please submit your application by clicking this link. We encourage you to apply before September 19, 2025 for consideration. The position will remain on Earth Species Project’s website until it is filled.

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